Job Title:                   Administration/Procurement Coordinator

Department:           Administration


The Administration/Procurement Coordinator’s responsibilities include performing a number of administrative, procurement and customer service tasks to ensure the efficient operation of the office environment.  Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material.


The successful candidate is expected to:

  • Prepare correspondence, reports and other documents from the office of the Country Manager and other senior managers.
  • Organize and attend meetings to record, transcribe and distribute minutes to relevant persons as required.
  • Develop effective communication links to ensure the smooth flow of information between departments internally as well as externally.
  • Organize travel arrangements for Country Manager or senior managers.
  • Responsible for the effective management of the company’s administrative record keeping and filing system.
  • Process applications for all company related licenses and permits to ensure that they are up-to-date.
  • Build and maintain strong relationships with key supplier contacts.
  • Reduce inventory costs by implementing control measures and standardizing ordering procedures.
  • Monitor inventory levels and determining when reordering needs to be done.
  • Work with suppliers to negotiate costs.
  • Prepare purchase orders and send to suppliers.
  • Track orders to ensure timely delivery.
  • Perform any other related duties as required.


Qualifications and Experience

  • Diploma in Business Administration or related field.
  • 6 CXC subjects including Mathematics and English.
  • At least five (5) years’ experience in procurement, administration or related field.
  • Excellent Computer skills and proficiency at Microsoft Office suite and basic technology literacy is essential.
  • Knowledge of procurement processes, policies and procedures.
  • Ability to handle multiple projects simultaneously to meet goals and deadlines.

Ability to effectively communicate via phone and email.

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